Scheduling & labor
When I Work
Scheduling, time tracking, and team messaging for hourly shift teams, priced per user.
What it does
When I Work is an employee scheduling and time-tracking app for hourly teams that bundles shift scheduling, a time clock, and built-in team messaging. It is popular with small restaurants and other shift-based businesses moving off spreadsheets.
Best for
Small restaurant teams leaving spreadsheets who want simple scheduling, a time clock, and messaging.
AI features
Offers auto-scheduling, labor forecasting, and overtime alerts, but the automation depth is intentionally light. It is closer to rules-based automation than deep AI-driven scheduling, and is not built for teams wanting AI to handle complex rules or intraday coverage.
Pricing
Plans from roughly $2.50 per user per month, with time tracking typically an added per-user cost and pricing rising for multiple locations. Confirm current pricing with vendor.
Pricing signals are indicative and change often. Confirm current pricing with the vendor.
How TableMagic fits
Compare When I Work with the job you need done and the tools you already use. If a workflow is missing, describe it in the builder and review the result. Check the provider’s supported connections and costs before deciding what to build or replace.
When I Work head-to-head
Alternatives to When I Work
Other scheduling software worth weighing against When I Work. See the full scheduling guide.
See all When I Work alternatives, comparedRelated capabilities
Others in Scheduling & labor
Your next service / Ready when you are
Less busywork. A better next shift.
Turn what you have learned into a focused brief. Start with the job that matters most, and keep the tools that already work for your restaurant.
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